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Compliance Guidelines for Representatives of Athletics Interests

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Compliance Guidelines for Representatives of Athletics Interests

Institutional Guidelines
Complying with NCAA rules and regulations is paramount for any Division I institution. Binghamton University is responsible for insuring that its coaches, student-athletes, faculty and staff, alumni, donors, and friends abide by NCAA regulations. Under these guidelines, alumni, donors, and friends are categorized as “representatives of athletics interests” of Binghamton University.

This is a quick reference to some of the most important NCAA rules which apply to our athletics representatives. However, all applicable situations cannot be covered in this guide. Please recognize that an uninformed or inappropriate interaction with a prospective or an enrolled student-athlete might jeopardize their eligibility, the sport they represent, or the institution itself.

Binghamton University greatly appreciates your loyal support and continued interest in its athletics programs. As we strive for continued excellence in athletics, as well as academics, we must always seek the highest standard of ethical conduct. Your valued cooperation can be of assistance in accomplishing these common goals.

Definitions You Should Know

Representative of Athletics Interests
You are a “Representative of Athletics Interests” if you have at any time:

Once an individual is identified as an athletics representative, the person retains that identity indefinitely, even if he/she no longer contributes to, or is involved with the athletics program.

Prospective Student-Athlete
A “prospective student-athlete” is defined as a student who has started classes for the ninth (9th) grade. A younger student may become a prospective student-athlete if the institution provides such an individual (or relatives or friends) any financial assistance or other benefits not provided to prospective students generally.

Enrolled Student-Athlete
An “enrolled student-athlete” is a student whose enrollment was solicited by a member of the athletics staff or an athletics representative with a view toward the student’s ultimate participation in the intercollegiate athletics program. Any other student becomes a student-athlete only when the student reports for an intercollegiate squad that is under the jurisdiction of the athletics department.

A “contact” is any face-to-face encounter between a prospective student-athlete or the prospective student-athlete’s parents or legal guardians and an institutional staff member or athletics representative during which any dialogue occurs in excess of an exchange of a greeting.

Any encounter with a prospective student-athlete that is:

“Recruiting” is any solicitation of a prospective student-athlete or the prospective student-athlete’s family (including legal guardians) by a Binghamton University staff member or by an athletics representative for the purpose of securing the prospective student-athlete’s enrollment and participation in Binghamton University’s intercollegiate athletics program

Offers and Inducements
Making an “offer or inducement” is being involved, directly or indirectly, in making arrangements for, giving, or offering to give any financial aid or other benefits to the prospective student-athlete or the prospective student-athlete’s relatives or friends. Specifically prohibited financial aid, benefits, and arrangements include, but are not limited to, the following:

An “extra benefit” is the receipt of any special arrangement by an institutional employee or an athletics representative to provide a student-athlete or prospective student-athlete, or their relatives or friends, with a benefit not expressly authorized by NCAA legislation. Examples of “extra-benefits” include, but are not limited to, the following:

Consequences to Athletics Representatives for NCAA Violations

NCAA Bylaw Revocation or Withholding Privileges
NCAA member institutions are required to notify athletics representatives of consequences regarding rules violations. Any athletically related benefit or privilege may be withheld or revoked if the individual has engaged in conduct that is determined to be a violation of NCAA rules or regulations, regardless of whether such violation results in sanctions. A benefit or privilege may include, but is not limited to, any athletically related benefit received from an agreement between the athletics representative and the institution, such as ticket privileges. The revocation of ticket privileges may result in an individual being denied admittance to any University athletics event.
For further information regarding Benefits and Privileges, please see the latest NCAA Division I Manual, Section 6.4 “Responsibility for Actions of Outside Entities”

Recruitment of Prospective Student-Athletes

Athletics department staff members are always interested in learning of new prospective student-athletes. However, strict guidelines prohibit much of what you can do as a representative of Binghamton University’s athletics interests.

As an athletics representative you are prohibited from:

As an athletics representative you are permitted to:

Information on Enrolled Student-Athletes

As an athletics representative you are prohibited from:

As an athletics representative you are permitted to:

Limited Exceptions for Faculty and Staff to Contact Prospective Student-Athletes

Several exceptions apply to this rule.

Guidelines for Representatives of Athletics Interests: Agents

Student-athletes lose their amateur status and shall not be eligible for intercollegiate competition in a particular sport if:


NCAA rules do not permit student-athletes or staff members to knowingly:

(See Don’t Bet On It for further information.)

Occasional Meals Occasional Meals
A student-athlete or the entire team in a sport may receive an occasional family home meal from an institutional staff member or representative of athletics interests under the following conditions:

Six Key Rules to Remember

Additional Resources:

America East Conference Home Page
NCAA Home Page
Guide for College Bound Student-Athletes


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